Deposit Proof Case study Portfolio
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DepositProof CASE 2026 0718 001
Evidence tooling for tenants

Your deposit is a claim. Document it like one.

DepositProof turns your move out into a case file: a timestamped photo protocol, a wear versus damage check grounded in state deposit law, and a dispute letter template you fill with your own facts. Built for tenants, admissible in small claims.

Evidence · Exhibit A
Kitchen · wide shot
Counter chip left of sink, present at move in
IMG0001 · CASE 2026 0718 001 TIME2026 07 18 · 00:00:00 GPSLocked · hash pending
Your state
Georgia
Return deadline
30 days
Itemization required
Yes
MODULE 01

Timestamped photo protocol

Photos win disputes when they are systematic, dated, and complete. Log each shot as you take it. Every entry gets a timestamp and a room tag, and the export bundles everything into a packet you can hand to a landlord, a mediator, or a small claims clerk.

Log a photo

EXIF capture time and GPS coordinates are read from each file right in your browser, and every file gets a SHA 256 fingerprint. Nothing uploads anywhere.

No photos logged yet. Upload one or more images per area, wide shot first, then close ups of anything a landlord might charge for.
0 entries · 0 rooms covered
MODULE 02

Wear or damage

Landlords cannot deduct for normal wear and tear in any state. The line between wear and damage decides most deposit disputes. Pick what your landlord charged for and see where it usually falls.

Check a deduction

Tenancy length matters. Courts expect more wear after three years than after six months, and they prorate the useful life of paint and carpet.

Usually normal wear

Small nail holes in walls

Courts in most states treat a reasonable number of small nail holes as ordinary use of the home. A charge to patch them is usually not deductible.

General principle across state deposit statutes. Verify your statute before you rely on it.
MODULE 03

Dispute letter template

This is a template, not legal advice. DepositProof gives you a structure and you supply the facts. It does not evaluate your case or predict an outcome. For amounts above small claims limits or anything unusual, talk to a tenant rights organization or a lawyer.

The letter pulls in your state deadline, your logged evidence count, and any deductions you flagged in module two. Fill in the blanks, review every line, and send it certified mail. Anything still highlighted in amber needs your facts before it goes in the mail.

Your facts